Winning Emails: How to Increase Replies

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Winning Emails: How to Increase Replies

                In the previous sections we discussed the best ways of how to become wealthy entrepreneur. Today, we will analyze the problem of getting replies to emails. If you have troubles with the reply rate to your emails, consider writing more simple letters as according to some studies, the simpler the email, the greater the probability that you will actually get a reply. At times everyone encounters a situation in which we get no reply to our emails. But don’t panic. There are some basic tips that will help you increase the reply rate and win more emails. Some of them will be discussed below.

  • To get more replies, some researchers suggest using simpler and shorter sentences as if you were writing for a third-grade level of readers. Writing in such a way will get an overall response rate of more than 50 percent in contrast to 45 percent of emails written for a high school level of readers. However, you should not underestimate your audience. Thus, if you write too simple as if you were a 9 year old, your response rate will drop to around 45 percent. The worst response rate is usually observed when the emails are written at a college level, which equals to nearly 40 percent. This means that no one actually likes the emails that are overly smart and complicated.
  • It was also found by some researchers that being more expressive and emotional in your emails is a good way to boost your response rate. If you express your own opinion and add some emotional tinge to your message (whether positive or negative), you will achieve better results than when writing more neutral emails.
  • It is also important to pay attention to how much you have to say to the audience. If the message is too wordy, people will hardly write you back. At the same time, if the email is too short, people won’t respond either, and your response rate is likely to be low. That is why you need to find a medium between too short and too long messages. This will increase your response rate and help you achieve success in your endeavors.
  • It is also advisable to include several questions (from 1 to 3) in your message. This will help you to maximize your reply rate, which will consequently help you to achieve the goal pursued. If you include a few questions in your message, people will think that you are interested in whatever venture they are involved in. That is why we recommend you not to neglect such opportunity and use it for your own benefit.
  • You should also make sure that you fill in the subject line with 3-4 words. This will help the audience understand what specifically you are interested in. This will also help you to prevent your email from being rated as spam. By including the subject line, you will ensure that your email will actually be read by the audience let alone getting a response to it. Make the subject line clear for the audience to know what is inside your email. You might use words that suggest that you await reply as urgently as possible and seek immediate action from another party. This will ensure that you get a reply in a timely and efficient manner.
  • It is also recommended to use either a bit negative or positive tone. Neutral letters rarely get a response as they indicate your indifference to the subject of the email. Express your emotions in the email and you will definitely boost your response rate.
  • Keep to the point and express your own opinion. By doing so, you will ensure that your email gets a higher rate of responses than if you write a more objective message. You should take a stand in your email to win the public’s attention.
  • Don’t write too much or too little. The average word count of an email should be between 50 and 125 words. Basically, you should write enough for the audience’s attention to be captured, but do not exceed that level because excessive wordiness will distract the readers and pose a threat of not getting a response to your message. Keep the word number neutral and you will achieve success.  
  • You should also personalize the subject line. This will help you increase your response rate. If you add a recipient’s name, it will create a feeling that the email needs to be responded. For example, you can write something like: “David Johnson, here’s how you can…”
  • You are also advised to use numbers in your email and structure it in a correct way. This is similar to structuring the post titles. The use of numbers in the subject line is an efficient way of persuading the audience to actually read the email. People usually think that if there is a numbered list in the subject line of the email, like “5 ways to boost labor productivity”, then the email might contain some useful information, which will definitely persuade the readers to open the email and learn more about the issue in question. It is actually similar to a situation when you ask some kind of question in the subject line. This will engage your audience in discussion and make them reply to your email.
  • One more requirement is to avoid spammy words in your email. Every email service uses spam filters for specific words and phrases in your email. That is why you should ensure that your email does not contain any words that might be rated as spam. Besides, you should avoid using capital letters in the subject line. If you write “order essays online” in capitalized letters, it will not improve your response rate, but will rather cause the opposite.

To conclude, if you follow the above rules of writing emails, you will be able to win the audience’s attention and raise your response rate. This will ensure that you achieve success in all of your endeavors.

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